What this comparison is about

Fireflies.ai is one of the most established meeting AI tools, with a clear strategy: integrate with everything, become the meeting layer that feeds your CRM, your Slack, your Notion, your Asana. If your work happens inside a busy SaaS stack and meetings are upstream of a lot of downstream automation, Fireflies has a credible pitch.

Pavleur is a different product shape. We made an intentional bet to keep the integration surface small and invest in the in-call experience instead. Different bet, different ICP. This page is the honest comparison.

Feature comparison

Feature	Pavleur	Fireflies.ai
Live transcription	Yes	Yes
Real-time AI assist in-call	Yes — suggestions, recall, definitions	Limited — post-meeting AI is the focus
Meeting recap / summary	Yes — engineer-flavored	Yes — general-purpose, well-templated
Speaker labels	Yes	Yes
Searchable transcript history	Yes	Yes — large archives, advanced search
CRM integration	No	Yes — Salesforce, HubSpot, Zoho, etc.
Slack / Notion / Asana sync	Limited	Yes — broad ecosystem
API access	Limited	Yes — well-documented public API
Zoom / Teams / Meet support	Yes (Zoom, Teams, Google Meet, Webex)	Yes (Zoom, Teams, Meet, Webex)
Conversation intelligence	No	Yes — topic tracking, deal coaching features
Pricing	$49 / mo (Pro)	Free tier; paid from ~$10 / mo (Pro)

Where Pavleur wins

Real-time in-call assist

Same point we make against every competitor in this category and it's the single biggest one: Pavleur runs an AI assist during the meeting. Fireflies, like most of the category, focuses on what happens after the call ends.

Fireflies will give you an excellent transcript and a competent summary after the meeting. Pavleur tries to make the meeting itself less friction-y — surfacing prior context when something is referenced, defining unfamiliar acronyms, helping with recall when someone says "remember that thing we decided three weeks ago." If your meetings genuinely benefit from that, Pavleur changes the experience of being in the meeting in a way Fireflies does not.

Recap quality for technical meetings

Fireflies' summary templates are general-purpose and they work fine for general-purpose meetings — sales calls, customer kickoffs, ops syncs. They produce a clean structured artifact.

For deep technical meetings — architectural debates, incident retros, code-walks, design reviews — Pavleur's recaps are tuned to preserve the structure engineers actually care about: decisions, owners, deferred questions, technical context, named follow-ups. They read more like good engineering notes and less like a meeting minutes template.

This is a tuning choice, not a technology gap. Fireflies could ship engineer-flavored recaps too. They haven't, because their ICP is broader and includes a lot of sales workflows.

Less to configure, lower setup cost

Fireflies' integration breadth is genuinely impressive — and also a configuration tax. Permissions, retention policies, who-can-see-what across CRM and Slack, which fields sync to which Salesforce object, which channels get the meeting summary auto-posted. For a focused team that just wants "meetings transcribed, recap available," that's overhead.

Pavleur ships less and asks you to configure less. Calendar in, transcripts and recaps out. We deliberately do not have a Salesforce mapping screen.

Privacy posture for sensitive meetings

Because Fireflies is designed to push meeting data outward — into CRMs, Slack, downstream tools — the default flow involves a lot of data movement. For meetings with sensitive content (personnel, partnership negotiations, security discussions), that flow needs careful configuration.

Pavleur's smaller integration surface means meeting data stays in Pavleur unless you explicitly export it. For sensitive conversations, that's a simpler model to reason about.

Where Fireflies wins

CRM integration and revenue workflows

If your team's meetings feed a sales pipeline, Fireflies is the right tool. The Salesforce / HubSpot integrations are mature and the deal-coaching features add real value for revenue orgs. Pavleur does not do any of this and is not aimed at sales teams.

Integration ecosystem in general

If you want "the meeting tool that talks to all my other tools," Fireflies has a credible answer. Slack threads with summaries, Notion pages auto-created, Asana tasks from action items, Trello, Linear, Pipedrive — Fireflies has spent years building these connectors and they work.

Pavleur has a smaller integration surface on purpose. If you specifically want auto-sync into 12 different tools, we don't have that and we're not going to in the near term.

Public API for custom workflows

Fireflies has a documented public API that lets you build custom integrations on top of meeting data. If you have engineering capacity to build internal workflows around meeting transcripts, that's a real advantage.

Pavleur's API surface is more limited today. Custom integration work is harder with us.

Free tier and price for individuals

Fireflies' free tier and entry-level Pro pricing (~$10 / mo) are both meaningfully more affordable than Pavleur Pro at $49 / mo. For individual users who want clean transcripts and competent summaries, Fireflies is the obvious value pick.

Whole-team / whole-org rollout

Fireflies has invested in the org rollout motion — admin controls, billing, team management, retention policies. For a 200-person company that wants every meeting captured, Fireflies' tooling for that is more mature.

Pricing comparison

Tier	Pavleur	Fireflies.ai
Free	Limited trial	Yes — generous free tier
Individual paid	$49 / mo (Pro)	~$10 / mo (Pro)
Business	$49 / seat / mo	~$19 / mo (Business)
Enterprise	Contact	Custom enterprise pricing

Fireflies is significantly cheaper at every comparable tier. That's not an accident — they're competing on volume and breadth, and they win that competition. Pavleur is priced for the in-call assist plus the engineer-flavored recap. If you don't need those, you should not pay our price.

Who should pick each

Pick Fireflies.ai if:

You have a sales or customer-success team and need CRM integration
Your downstream workflow depends on meeting data flowing into Slack / Notion / Asana / Salesforce
You want a mature, well-integrated tool and the lowest price for that quality level
You have engineers who will build custom workflows on top of the meeting API
You're rolling out to a whole company and need org-scale admin tooling
Your meetings are general-purpose business meetings

Pick Pavleur if:

You run technical meetings (engineering, product, design) and want the recap to reflect that
You want the AI present in the call — surfacing context, defining terms, helping with recall
You don't need CRM sync or 12 downstream integrations
You'd rather pay more for a tool tuned to your work than less for a generalist tool
Privacy / data containment for sensitive meetings is a real concern
You'd open the recap the next morning and act on it

Verdict

Fireflies.ai is the right pick for revenue teams and integration-heavy workflows. It's mature, well-priced, and the breadth is real. If your meetings need to feed your CRM and your Slack channels, Fireflies is the answer and we wouldn't argue.

Pavleur is the right pick when your meetings are the work — when the kind of conversation you have in the meeting matters more than what gets routed to which other tool afterward. That's a narrower target on purpose, and we charge what that's worth.

If you're not sure, the test is honest: do you re-read your meeting recaps? If yes, what would make them more useful — better integration with other tools, or better content? Fireflies wins the integration question. Pavleur wins the content question.